- Bank statements — every account, every month. Even 'nothing happened' accounts need a statement; a gap month is harder to explain later than an extra file now.
- Credit card statements. Business cards only, but ask explicitly — clients often have a card they don't think of as 'the business card.'
- Payment processor reports. Square, Stripe, PayPal, or whichever processor they actually use — the summary or settlement report for the month, not just the deposit total.
- Loan or line-of-credit statements. If applicable — interest and principal need to be split correctly, and a missing statement is a common source of a misclassified entry.
- Payroll summary (for classification, not administration). A summary report is often needed to classify payroll expense correctly, even though Cohesio does not run payroll itself.
- Large or unusual transactions explained. Anything over a threshold your firm sets — a one-line explanation from the client prevents a guess later.
- Business changes this month. New locations, new owners, new bank accounts, or anything that changes how this month should be classified.
- Prior month's open questions, closed out. If last month had an unresolved item, this month's pack should confirm it's resolved — don't let exceptions silently roll forward.
Sending this list by email every month, and re-explaining it to clients who missed something, is exactly the recurring friction Cohesio's document collection workflow is built to remove.